Compliance tracking
Certificate deadlines, exemptions, reminders, serving, and audit trails across the full portfolio.
Give your whole agency one operating system.
Rentol coordinates agency teams, landlords, tenants, and contractors in one place so your team can scale portfolio operations without adding admin headcount at the same rate.
Current view · Agency
Agency priorities
- Run the full agency team from one manager command centre.
- Give landlords visibility without exposing internal ops complexity.
- Standardise compliance, maintenance, arrears, and reporting across every negotiator and property manager.
Key features
Quickly confirm the functionality you care about.
The core functionality agencies usually ask about first.
Repairs and contractor workflow
Fault intake, triage, quotes, approvals, contractor routing, updates, and completion evidence.
Rent, arrears, and statements
Collection visibility, arrears sequences, reconciliation context, landlord statements, and disbursements.
Landlord Portal
A dedicated landlord experience for property performance, documents, finance, and maintenance visibility.
Tenant Portal
Tenant messaging, maintenance reporting, payments, onboarding milestones, and document access.
Onboarding and tenancy progression
Referencing, AML, Right to Rent, e-signature, deposits, and move-in workflow in one track.
Shared inbox with drafting support
Tenant, landlord, and contractor messages in one queue, with context-aware draft suggestions.
Portfolio map and reporting
Map-based health view, exception spotting, reporting packs, and operational visibility for the agency team.
Compliance
Standardise compliance across every property manager.
Marcus keeps every branch and portfolio manager working from the same live compliance picture, with clear renewal workflows, audit trails, and tenant serving built in.
- Portfolio-wide certificate and licence tracking
- Role-based task ownership across the agency team
- Renewal bookings and tenant serving in one workflow
- Exemptions, evidence, and read receipts stored automatically
- Agency-ready audit trail for regulators and landlords
Handled by Marcus — Compliance Officer
Compliance command layer
Standardise compliance across every property manager.
14 High St · Gas Safety due in 7 days
Marcus
22 Church Lane · EPC renewed
Marcus
8 Manor Rd · Exemption recorded
Marcus
Maintenance
Handle more jobs without hiring another coordinator.
Felix triages faults, routes contractors, manages approvals, and keeps tenants, contractors, and landlords updated so your team can oversee more jobs with less inbox traffic.
- Agency-wide contractor routing and accreditation tracking
- Owner approval thresholds by job size and urgency
- Emergency dispatch and status chasing handled automatically
- Shared timeline for PMs, landlords, and contractors
- Photo evidence and quote history attached to each property
Handled by Felix — Maintenance Coordinator
Maintenance command layer
Handle more jobs without hiring another coordinator.
Boiler fault · urgent · engineer assigned
Felix
Leak investigation · awaiting photos
Felix
Quote approved · parts on order
Felix
Finance
Collect rent, chase arrears, and pay landlords without black boxes.
Chloe and Sage give agencies a finance layer that tenants, landlords, and staff can all trust, with arrears automation, reconciliation, statements, and disbursements aligned to the same source of truth.
- Arrears sequences that property managers can supervise, not babysit
- Landlord statements and disbursements prepared automatically
- Finance reporting by property, landlord, and portfolio segment
- Reconciliation tooling for bank statement uploads
- Agency-ready visibility for month-end and landlord conversations
Handled by Chloe + Sage — Finance and reporting
Finance command layer
Collect rent, chase arrears, and pay landlords without black boxes.
£42,180 collected this month
Chloe + Sage
3 arrears sequences active
Chloe + Sage
9 landlord statements generated
Chloe + Sage
Onboarding
Move applicants into tenancies without workflow gaps.
Nova removes the handoff pain between lettings, compliance, and operations teams by keeping referencing, AML, signatures, deposits, and move-in packs in one structured flow.
- Shared tenancy progression view for negotiators and PMs
- Referencing, AML, Right to Rent, and e-sign in sequence
- Deposit registration and prescribed info built into the flow
- Clear move-in milestones for staff and residents
- Fewer handover mistakes between offer agreed and key release
Handled by Nova — Onboarding Manager
Onboarding command layer
Move applicants into tenancies without workflow gaps.
Applicant approved
Nova
Lease sent for signature
Nova
Deposit registration queued
Nova
Communications
Keep every message in one accountable inbox.
Aria turns scattered tenant, landlord, and contractor messaging into one workbench where the agency team can see, approve, and audit every conversation in context.
- One inbox for tenant, landlord, and contractor threads
- Drafts in property and tenancy context for faster responses
- Flag sensitive issues for manager review before they escalate
- Owner and tenant communication history attached to the record
- Clear attribution when a persona drafts on behalf of the agency
Handled by Aria — Tenant Communications Lead
Communications command layer
Keep every message in one accountable inbox.
Heating issue · draft ready
Aria
Compliance notice served
Aria
Owner summary queued
Aria
Portfolio map
See agency workload and risk visually.
The portfolio map helps managers spot trouble across the whole book, move from red or amber signals into the property record, and allocate action faster.
- Health view across the whole managed portfolio
- Filter by branch, manager, landlord, and status
- Cluster mode for larger agency books
- Jump from the map into the exact operational record
- Ideal for morning ops reviews and exception management
Handled by All personas — Coordinated by the full AI team
Portfolio map command layer
See agency workload and risk visually.
8 live pins
All personas
1 urgent property
All personas
2 due soon
All personas
5 all clear
All personas
See how Rentol fits the way agencys actually operate.
Feature by feature, workflow by workflow, and AI capability by AI capability. Explore the full comparison against the major UK property platforms, then choose the setup designed for agencys.